Only active members shall be eligible to hold office in the AHSCS. In the event of a vacancy in any of the elective offices, the President shall nominate one of members to fill the vacated office. If there are no willing nominees, the vacant officer position may be filled by another officer for the length of the term.
Active members shall be entitled to hold elected office & vote in AHSCS affairs AS A PROMOTER OR OFFICER, and to win any prizes in AHSCS activities.
Terms: The terms of the President, Vice President, Treasurer, Scoring Director, Contingency Director, and Webmaster will commence on January 1 of each year and end on December 31 of the same year. All officers shall hold offices for twelve months or until their successors are elected. In the event not enough volunteers are willing to serve as an officer, the vacant officer position may be filled by another officer for the length of the term. The Officers will also act as the BOARD OF DIRECTORS.
Duties of the Board of Directors:
• To act for the corporation in all matters ordered by the corporation.
• To properly investigate and present to the corporation all business or important activity situations.
• To make final decisions upon member expulsions.
• To have general control over all AHSCS affairs.
All officers will receive:
1 Free series membership. This cannot be applied to any immediate family. It only applies to the person holding a series position. That person must have been either a paid member or officer the preceding year.
Free gate entry for themselves
1 free race entry, that may be applied to an immediate family member.
Scoring Directors will receive the same as above plus a second free gate entry for immediate family.
JOB DUTIES
President:
To preside at all meetings of the AHSCS.
To have general supervision of the affairs of the AHSCS.
To act as Public Relations contact and first contact of all matters regarding AHSCS.
To make sure the proper registered agent and contact information is updated with the Secretary of States' Office.
To appoint any person or committee not otherwise ordered by the AHSCS.
To personally represent the AHSCS on proper occasions and business contacts.
To assist all other officers of the AHSCS in their records, correspondence and other activities.
To vote only when necessary to break a tie.
Vice President:
To perform the duties of the President in his absence.
Public Relations to aid promoters in promoting AHSCS events.
To keep a record of the meetings of the AHSCS.
To send out notices of regular meetings of the AHSCS.
To perform such other duties as generally fall to that office.
To act as Secretary of AHSCS.
Treasurer:
To collect dues from all the AHSCS members.
To collect all other moneys due the AHSCS.
To pay all bills incurred by the AHSCS.
Act as Insurance Communications Officer (ICO)
Contingency Director:
Responsible for all competitive awards and AHSCS championships.
Obtain series sponsors.
Report race results to manufacturers and sponsors.
Assist President at Awards Banquet.
Contingency:
1. Responsible for all competitive awards and AHSCS championships
2. Obtain sponsors for year end awards banquet, and series sponsors.
3. Report race results to manufacturers.
4. Assist President at Awards Banquet.
Scoring Director:
Coordinate and manage the "Scoring Staff" make sure there are enough "Scoring Staff" for sign ups and scoring.
Haul all scoring equipment to and from all races. This includes:
- large silver box with wheels that holds majority of scoring supplies
Scoring reader arch
fence poles and PVC pipe for scoring area
pop ups to prevent rain from damaging equipment
signs for classes, sign up, etc.
3 drawer organizer
2 laptops
printer box
Print and bring plenty of copies of the following forms:
- Race release forms
New membership forms
Back up sheets
Land Owner Waivers
Collect Transponder Fees and hand out transponders
Send all monies collected and/or records of deposits made to AHSCS to the Treasurer
Enter the rider (membership and race entries) into the computer
Provide AA (Pro) Payout amounts to the promoter
Collect Scoring fees and distribute accordingly
Provide starting line check/info sheets to the promoter before each moto
Coordinate the back check, might need some assistance from the promoter
Post results to moto-tally online and manage all operations within the moto-tally website and moto-tally software.
Place supply orders with Treasurer.
Webmaster :
The webmaster maintains and updates the AHSCS website. The person selected must possess the skill to perform this task.
Creates or assists in creating flyers for each even and post them to the webpage.
Updating document links as needed.
Update directions to race locations.
Create and distribute event calendars.
*I cannot even begin to understand all of the duties of the Webmaster. I'm sure there is a whole lot more to this list.
Officers and Promoter Votes: Each individual that fills an officer or promoter position will have one (1) vote. All eligible voters may select a proxy to cast their vote. The President shall vote only in the event of a tie.
Current President: Zac Crowl
Current VP: Travis Dupriest
Current treasurer: Donny Whitfied
Current Webmaster: Shelby Johnson
Current Contingency officer: Jacob Hyatt
Current Scoring Director: Ruth Gould
If you are nominated, either accept or decline the nomination. If you accept the nomination, please tell us a bit about yourself.
